HR Admin Assistant

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HR Admin Assistant

  • Location:

    Sunderland

  • Job type:

    Permanent

  • Salary:

    £18 - £22

  • Contact:

    Heidi Wood

  • Contact email:

    heidiwood@firstchoice-uk.com

  • Contact phone:

    01924 201155

  • Job ref:

    HW/HRAA/0821

  • Published:

    27 days ago

  • Duration:

    Permanent

  • Expiry date:

    2021-09-23

HR Administration Assistant

Salary £18,000 - £20,000

Location Houghton-Le-Spring, County Durham

Start Date ASAP

Contract Length Permanent

We are looking for an experienced HR Assistant to provide a supporting role to the Group HR Manager, your main administrative duties will include maintaining HR records, managing HR documents (e.g. employment records) and updating internal databases, for one of the Group Divisions, ensuring everything you do is carried out to a consistently high standard.

Duties

  • This will include (but is not an exhaustive list)

  • Organising electronic and paper files

  • Ensuring company HR databases are up to date

  • Dealing with correspondence

  • Liaising with internal departments and external customers

  • Working collaboratively with payroll and training staff

  • Ensuring company procedures are kept up to date

  • Working as an effective support for the HR team

  • Dealing with queries and helping to resolve issues

  • Data entry onto the HR database so that colleagues records are up‐to‐date and accurate.

  • Use the inhouse database to pull off regular [relevant] reports for the Group HR Manager [eg : Sickness / Birthdays / Training etc]

  • Note / minute taking at HR related meetings

  • Coach and Mentor HR Apprentice

  • Administer and assist with the co‐ordination of various processes / tasks such as recruitment, new starters, leavers, DBS checks, ID badges, induction, probationary review periods, annual assessments, FCA compliance training, and any other processes or tasks which need to be maintained in a timely fashion.

  • Ensure that all records and HR data are dealt with in a timely and accurate way.

  • Carry out new starter inductions

Skills & Abilities

  • CIPD Level 3 HR qualified (or HR equivalent) and held for a minimum of 2 years

  • Previous experience of working in a Human Resources Department for a minimum of 2 years is essential

  • Good communication skills

  • Ability to deal sensitively with confidential information

  • Ability to communicate well with various levels, both verbally and written; in sometimes challenging situations

  • A working knowledge of employment law, government regulations, and HR best practices

  • Professional approach to HR

  • Able to work to tight deadlines

  • Prioritise workload

  • Coaching and Mentoring

Working Hours : Mon to Fri 9.00 am - 5.00 pm (37.5 hours per week) although extra hours may be required at busy times.

Salary : £18,000.00 p.a. to £20,000.00 p.a. [dependent on qualifications, skills and experience]

Reporting to : Group H.R. Manager

Reference ID: HW/HRA/0821