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Office Assistant

The Office Assistant undertakes a number of general office administration and reception duties. They work closely with the Receptionist and Legal Secretaries to help maintain a smooth and efficient office.

Wakefield Centre
£12 - £13K per Annum

Wakefield - 40 Hours per week - 8.30-5.30pm

The Role:

•General office administration
•Opening, sorting and date stamping incoming mail
•Distributing mail after being checked by a partner
•Clearing the office mail trays and taking to reception for posting
•Deliveries during the day to other solicitors, companies, court etc as required
•Photocopying, scanning and binding as required
•Collation of materials for solicitors including making up ring binders
•Obtaining authorisation from partners for bank cheques and bank transfers as required
•Collating files for archiving
•Liaising with IT as to setting up offices with equipment
•Any other duties as requested from time to time
•Supplies checking - stocktaking and ordering stationery weekly
•Checking and stocktaking kitchen supplies including milk, tea, coffee etc
•Keeping kitchen tidy including filling/emptying dishwasher and ensuring fridge contents are fresh ? Topping up printers and photocopiers with paper throughout the day
•Ordering toners and cartridges for printers and photocopiers and arranging pick up of recycling containers
•Organising and distributing
•Reception cover (as required)
•Answering phone and forwarding all messages
•Greeting clients and advising staff of their arrival
•Managing meeting room bookings
•Arranging tea and coffee for meetings
•Checking meeting rooms are tidy after use

Knowledge & Experience:

•Good standard of secondary School Education
•6 months work experience or apprenticeship
•Basic keyboard skills, knowledge of Microsoft software including Word preferred
•Has knowledge or experience with standard work routines
•Use of simple office equipment or machines preferably in a busy office environment
•Has some experience in the performance of specific tasks and activities that do not involve supervision or close liaison with others
•Ability to manage time effectively and to prioritise workloads effectively
•Excellent telephone skills and the ability to respond positively and effectively to staff. Competent in taking and forwarding messages accurately and promptly

Personal Attributes:

•Pleasant demeanour
•Quick learner
•Ability to work co-operatively with a wide variety of people
•Reliable, dependable and willing to 'pitch in' at all times
•High degree of confidentiality
•High level of personal presentation

Recruitment & Employment Confederation Investors in people Crime stoppers 0800 555 111 WACCL - Supporting Wakefield Districts Children & Young People Wakefield Works Halifax RLFC
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